QSSK-SX-HRA-HUMAN RESOURCE ASSISTANT

Nairobi, Kenya
Full Time
Mid Level
JOB TITLE: HUMAN RESOURCE ASSISTANT
About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan. On behalf of our client, we are looking for a competent, skilled, and experienced Human Resource Assistant to work in Kenya.
Job Summary
To offer performs a variety of administrative tasks and HR-related functions to support the HR department.
DUTIES & RESPONSIBILITIES:
  • Maintain physical and/or digital employee files for each management staff member
  • Induction for Newly Recruited Management Staff and Follow-Up on Post-Induction Survey
  • Assist with the recruitment process, including identifying candidates, conducting interviews, and issuing employment contracts
  • Preparing and Submitting Mid-Month and End-Month Payroll Returns
  • Ensuring That the Entire Management Employees’ Files Are Up to Date and Properly Maintained
  • Preparing Termination, Confirmation, and Employment Letters
  • Conduct exit interviews for management staff after exiting
  • Maintain accurate records of leave balances, approvals, and utilization for all management staff.
  • Keep track of different leave types, such as annual leave, sick leave, and emergency leave, and ensure the trackers are updated.
  • Maintain the departmental email account, respond to employee questions and complaints, and coordinate management-employee communications 
  • Address any discrepancies or issues that arise during the payroll process
  • Assist in Coordinating the interview process by scheduling interviews, preparing interview panels, and ensuring all candidates are informed about the process.
  • After induction, monitor the effectiveness of the program by conducting post-induction surveys and analyzing feedback to make continuous improvements to the process.
  • Assist in preparation of monthly HR reports.
KNOWLEDGE, SKILLS, AND EXPERIENCE:
  • Bachelor's degree in Human Resources or a higher diploma in human resource management.
  • 2 years of experience in HR operations, with a focus on contract and document management.
  • Strong leadership and team management skills, with a track record of driving performance and development.
  • Experience with HRIS and payroll systems, with a proficiency in data analysis and reporting. 
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization. 
  • Knowledge of employment laws and regulations, with a commitment to maintaining compliance and upholding ethical standards. 
  • Proven ability to thrive in a fast-paced, dynamic environment, with a focus on continuous improvement and innovation
Application procedure
Interested and qualified applicants should submit their applications through the link below.
https://qsourcingservtec.applytojob.com/apply/rKpxgIVtvO/QSSKSXHRAHUMAN-RESOURCE-ASSISTANT
Note:
Only shortlisted applicants will be contacted.
Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.


 
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