QSST - EACOP - CONTRACTS AND PROCUREMENT’S WORKDAY ADMINISTRATOR

About this Job:

Q-Sourcing Limited, trading as Q-Sourcing Servtec, is a manpower management solutions firm operating in the East African Region in the countries of Tanzania, Uganda, Kenya, Rwanda, and South Sudan.

On behalf of one of our Tanzania based client, we are looking for a competent and experienced Contracts and Procurement’s Workday Administrator.

POSITION IN THE ORGANISATION

• Job Location: Dar-es-Salaam
• Job reports to: C&P Methods Engineer
• Job reportees: None
• Work scheme: Local (office)
• Starting date: 01/12
• Duration: 12 months
• Renewable: yes

JOB DIMENSIONS

The service holder will work within the Contract & Procurement (C&P) team and will support the Contract Engineers and C&P Correspondents in the day-to-day management of “Procurement module” in WORKDAY (WD) and will act as WD “Super User”.

ACTIVITIES

General

• Takes knowledge and observes Company HSE policy, rules and procedures;
• Proposes and works on any Contract process optimization initiative (working methods, procedures updates) in liaison with WD;
• Contributes to C&P reporting as per the project requirements;
• Participates in KPI and benchmarking exercises as necessary;
• Facilitates the internal communication between Contracts team and other entities of the company for WD matters related to “Procurement module”;

WORDAY Accounts and BPs administration

• Follows the administration of Buyers (TAS – Non TAS) and Supplier Contract Specialists accounts;
• Follows the administration of Requesters (C&P Correspondents);
• Coordinates the Supplier Accounts creation / modification;
• Ensures that BPs fits to DoA and proposes improvements as necessary;
• Acts as WD Champion for the C&P team.

WORDAY Support

• Point of contact of C&P Correspondents;
• Provides induction to new of C&P Correspondents and supports them in the creation of requisitions;
• C&P advisor for WD – Support C&P Contract Engineer for the management of their Contracts/POs (help in the management of Change Orders in WD for instance);
• Monitors the proper consideration of requisitions by Contract Engineers;
• Ensure refreshments on the use of WD and maintain the C&P WD Guide.

TAS (Technical Assistance Contracts) POs administration

• Point of contact of TAS Buyers;
• Manages and maintains the TAS Purchases Orders (around 100) in WD (creation of POs TAS via EIB, management of POs, management and update of TAS personnel / PO via Excel files TZ / UG) – Renewal of all TAS POs at end of year;
• Point of contact for Account Payable officers for all matters relating to invoices / Provide advice to Account Payable officers as necessary.

Compliance and audits

• Manage renewals of Due Diligences process – performs sample checks on DD files;
• Ensure compliance of C&P Process in WD to C&P procedures.

CONTEXT AND ENVIRONMENT

The EACOP project includes a 1 445km, 24 in oil export pipeline, 8 above ground facilities, a green field marine terminal with an export jetty and a series of main line block valves and trace heating stations. 150km of feeder lines from Upstream facilities will tie-in to the EACOP project.

The Pipeline project will be the largest privately led with Government participation transnational infrastructure project ever undertaken in East African region. The East African Crude Oil Pipeline (EACOP) project is a major regional infrastructure project between Uganda and Tanzania, opening a new value corridor between the two countries. Behind the numerous technical (the longest electrically heat traced pipeline in the world), the context is complex with numerous stakeholders, environmental and societal / local content stakes, three partners, two involved countries new to oil development (Uganda and Tanzania), and the need for project development in accordance with IFC standards to secure the necessary financing.

Strict adherence to HSE, Ethics and Compliance Policies and Procedures as ruled by EACOP.

The project will be developed together with an EPcmC contractor in charge of detailed Engineering, Procurement and Construction Management interfacing with EACOP and all construction contractors.

QUALIFICATIONS AND EXPERIENCE REQUIRED

• Professional experience: first practical experience in ERP administration (experience in WORKDAY would be a plus), Accounting or as Cost Control assistant.
• Education: Degree in Accounting or Quantity Surveying.
• Technical competencies: good knowledge of MS suite (particularly Excel) and of ERP if possible.
• Comprehensive knowledge of the C&P process.
• Other competencies: fluent in English, knowledge of French would be a plus. IT Proficient.

How to apply:

All candidates who meet the criteria outlined as above are encouraged to send their CVs/Resumes to: [email protected] or link below not later than 13^th November 2023

https://qsourcingservtec.applytojob.com/apply/SUoqbPkcD8/QSST-EACOP-CONTRACTS-AND-PROCUREMENTS-WORKDAY-ADMINISTRATOR 

This position is open to Locals Only.

For any further clarifications call +255 748 570 327

Note:

Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION