Job Description
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| Job Title | Document Controller | Position Number | |
| Department | Engineering and Maintenance | Functional Line Manager | Calibration Engineer & SAP PM Coordinator |
| Direct Line Manager | Calibration Engineer & SAP PM Coordinator | Period | December 2024 – May 2025 |
| Purpose of the job |
Engineering, Maintenance & Site Operations department is mandated to oversee the execution of local preventive maintenance and repair of manufacturing equipment, clean & black utilities, laboratory equipment and facilities at the mRNA-based vaccine manufacturing site. Also, it handles projects, equipment/systems commissioning & qualification, process automation, and calibration in line with cGxP principles.
The Document Controller participates in performing a wide variety of tasks including manage, oversee and execute data migration of documents to COMOS during the roll out phase of the tool and ensure its smooth integration. |
Main responsibilities
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- Manage and oversee the data migration of documents to the COMOS software.
- Ensure the accuracy and completeness of migrated data.
- Collaborate with various departments to gather and prepare documents for migration.
- Monitor and report on the progress of the data migration process.
- Provide support and training to team members on the use of COMOS software.
- Troubleshoot and resolve any issues related to document migration and control procedure.
- Maintain documentation and records related to the migration process.
- Ensure Tracking document versions, revisions, and changes to ensure accuracy and compliance with project requirements.
- Compliance with regulatory and company standards for document management.
- Assist in the development and maintenance of the COMOS software documentation.
- Coordinate with IT and other departments to ensure smooth integration of COMOS software.
- Assist global digitalization team with any required support during COMOS Roll out
- Attend and actively participate in all departmental meetings.
- Technical report writing.
- Any other duties as assigned by the Line Manager.
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| Work Experience, Skills, and Abilities |
Educational level
| - Diploma in Electrical/ Electronics /Instrumentation/Mechanical/Civil Engineering
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Professional experiences/Knowledge
(Specific industry, function, projects / general and technical)
| - Minimum 3 years’ experience in Document Control and Data Migration.
- Experience working with Engineering, Architectural, and Construction documents e.g. P&ID, Layouts, Maps, O&M Manuals, Technical Specifications among others.
- Excellent computer skills and use of Microsoft Office Suite tools.
- Familiarity with Microsoft Teams SharePoint.
- Familiarity with COMOS software or at least a similar Document Management System.
- Strong attention to detail and organizational skills.
- Accountability - Ability to accept responsibility and account for his/her actions.
- Ability to use thinking and reasoning to solve a problem.
- Ability to communicate effectively with others using the spoken word.
- Ability to communicate in writing clearly and concisely.
- Ability to make critical decisions while following company procedures.
- Ability to make decisions or take actions to solve a problem or reach a goal.
- The ability to formulate a sound decision using the available information.
- Ability to act calmly under stress and strain.
- Ability to find a solution for or to deal proactively with work-related problems.
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Other requirements
(licenses, certifications, specialized training, physical or mental abilities required) | - Training certificates in Microsoft Office suite, Document Management System.
- Vision (Near, Distance, Peripheral, Depth Perception)
- Sense of touch
- Ability to wear Personal Protective Clothing/Equipment (PPC/E) (Safety Glasses, Hard Hats, Safety Shoes, & Safety Harness)
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